TERMS AND CONDITIONS 2025 – Hunter Valley Airshow

FAQ AND T&Cs

Please take a few minutes to read through all of terms, conditions and frequently asked questions about the event below.

1. Accessibility
Please be aware that the event is not held on a purpose-built site and may pose some challenges for the very young, the elderly and those with mobility issues.

Every effort has been made to make the site as accessible as possible however visitors should note there are uneven surfaces through many areas.

Disabled amenities will be available.

Limited car parking for accredited state disabled permit pass holders ONLY.

Event-specific disabled car passes are not required.

Disabled patrons DO NOT receive a discount on general admission or Gold Pass tickets.

Companion Card holders receive their ticket free (excludes Gold Pass tickets).
2. Alcohol
No alcoholic beverages can be brought onto the event site.

A General Admission bar and Gold Pass bar will be available to ticket holders. Proof of age (18+) must be provided to purchase alcohol.

Responsible service of Alcohol measures will be in place and patrons who appear intoxicated/drunk will be asked to leave the event.
3. Alterations to Program
Program, display and exhibition content, duration and timing may be subject to alteration without notice. The right is reserved the vary, add, withdraw or substitute performances, exhibits and displays and/or to vary advertised programs, seating arrangement and facilities at any time and without notice.
4. Animals
No animals are permitted on the event site eg. Dogs. Anyone who brings animals to the event will not be permitted to enter the facility. You cannot leave your animal at the entry or car parks.

Assistance Dogs are permitted within the event zone provided they are properly marked, harnessed, and trained.
5. ATMs
Automatic Teller Machines will not be available onsite. Most, if not all outlets will accept cash or card.
6. Bicycles
No bicycles will be permitted on the event site.
7. Buses
FREE shuttle buses will be provided from event off-site carparks and key locations around the region.

Check the Getting There page for details once announced.
8. Cameras and Videos
9. Car Parking
There is no on site car parking at the event, except for limited NSW Mobility Parking Scheme Permit holders and Ultimate Experience ticketholders.

Please refer to the website for information on FREE accessible shuttles which will run constantly throughout the day.

All persons entering the event car parks must be in possession of, or immediately acquire, valid tickets to the event.
10. Chairs
Visitors are permitted and encouraged to bring chairs and/or picnic blankets with them.
11. Children under 16
Children under 16 must be accompanied by an adult.
12. Companion Cards
Companions accompanying Companion Card holders are eligible for a free General Admission ticket (i.e. excludes Gold Pass tickets) with a general admission ticket purchase.

Please show the Companion Card at the entry gate for free entry.
13. Concessions
Pension, Senior & DVA Card holders are eligible to purchase a Concession General Admission ticket. No concessions are available for Gold Pass or Ultimate Experience.
14. Drones / No Fly zone
15. Filming
Please note that filming/photography will be take place for promotional purposes. Attendees consent to their filming and sound recording as members of the audience.

By entering the event site you agree to being filmed or photographed which may be used for marketing or promotional purposes.
16. First-Aid
A first aid facility will be located at the event and its location will be marked on the site map and in the program available on the day.
17. Fly-ins
Pilots are welcomed and encouraged to fly in to Hunter Valley Airshow. Detailed arrival info will be available on the website in due course.

All attendees arriving by aircraft must have a valid ticket ready to be scanned on arrival.
18. Food and Drinks
A wide variety of food stalls will be available throughout the event site. External food including picnics will not be permitted, except for specific medical dietary reasons.

FREE water bottle refill stations will be provided.
19. Golf Buggies
Golf buggies will not be available to hire at the airshow. Ticket holders are not permitted to bring their own.

Buggies for assisting ticketholders will be roaming the grounds and to/from the shuttle pickup/drop-off point.
20. Live-streams
There will be NO live streams of Hunter Valley Airshow. Any Facebook pages, websites or other platforms claiming to provide a live stream of the airshow are scams.

Please do not provide any card or payment details to any page claiming to provide a live steam.

Hunter Valley Airshow will never ask for your card or payment details except during the secure ticketing checkout accessible from this website.
21. Lockers
Lockers will not be available at the event.
22. Lost Property
A Lost & Found station will be onsite at the Info tent.

After the event, lost items will be collected by event staff and transferred to a centralised location. They will be held for 30 days after the event before being handed into Police or donated to charity.

Please note: Hunter Valley Airshow does not take responsibility for lost or damaged property.
23. Marquees and Shade Structures
Marquees/quickshades/gazebos are not permitted. Limited shade will be provided within the event site.

Low-lying shelters and umbrellas are permitted.
24. Mobile Phones and reception
Mobile phones are permitted on site, however, due to network congestion, reception may not always be available
25. Pass-outs / Re-entry
Pass outs will be available. Ticket holders who leave the event who do not obtain a pass out, will not be able to re-enter the event on the same ticket.
26. Prohibited Items
Ticketholders, vehicles, aircraft and containers are not permitted to enter the event site with any prohibited items.

Including but not limited to:

Materials, substances, explosives, pyrotechnics, weapons

Placards, flags, banners, signs, brochures or leaflets

Megaphones, amplifiers, loud speakers

Lights, lasers, laser pointers

Paint, chemicals, spray cans, apparatus and equipment

Bicycles, scooters, golf carts and items of personal conveyance (other than wheelchairs for use by disabled patrons, assistance scooters, etc)

Stoves, barbecues and cooking equipment

Tents and similar structures

All unlawful substances e.g. prohibited drugs

Alcohol

Any items which in the opinion of the Event Organisers have or may have the potential to cause damage, injury, hazard, danger, disruption, public nuisance, offence, distress or security risk.
27. Refunds
NO refunds will be available unless the event is cancelled. If the event is cancelled due to weather, ticket holders will be refunded 90% of their total ticket/s cost. 10% of ticket sales will be retained to cover administration costs.
28. Release of Liability
All ticketholders are advised that airshows include elements of danger and risk of injury. The approvals required by the applicable authorities have been obtained for the staging of the airshow and such precautions as are reasonably appropriate will be taken to minimise risk to those in attendance. It is a condition of entry that all persons attending the airshow do so accepting that all risks cannot be eliminated.

The Organisers do not accept responsibility for any negligent acts or omissions by performers, display participants, spectators, visitors, exhibitors, caterers, contractors, suppliers or persons other than the Organisers, their officials, servants or agents.
29. Roadside Parking
Roadside parking will not be permitted along Wine Country Drive, Broke Road or De Beyers Road during the event.
30. Scooters and Skateboards
Scooters and Skateboards are not permitted at the event.
31. Security and Bag Checks
ID & bag checks may be conducted at the entry.
32. Smoking
Smoking is not permitted anywhere within the bounds of the airshow area. This includes the use of electronic cigarettes (e-cig or e-cigarettes), personal vaporisers, electronic nicotine delivery systems, or other battery powered vaporisers. Those wishing to smoke will need to obtain a Pass-Out which are available at the Main and Gold Pass entry gates. Please be aware that persons leaving the event who do not obtain a Pass-Out will not be able to re-enter the event on the same ticket.
33. Weather
Hunter Valley Airshow is an all-weather event and will go ahead rain, hail or shine. In the event of extreme weather impacting the safety of ticketholders, performers, vendors and staff the program may be modified.

Please check the forecast and dress appropriately for the predicted conditions.